Town Council — PVProgress.xyz

3a Adoption of Resolutions 1 Adopting the Initial Study - Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for Housing and Safety Elements Update and Conforming General Plan and Zoning Amendments and 2) Adopting Proposed Housing Element and Conforming General Plan Amendments

3a.1 - Staff Report Recommendation regarding Amendments (Pg 2-5) (pdf)

3a.2 - Resolution Of The Town Council Of The Town Of Portola Valley Adopting The Initial Study- Mitigated Negative Declaration And The Mitigation Monitoring And Reporting Plan For The Housing And Safety Elements Update And Conforming General Plan And Zoning Code Amendments (Pg 6-10) (pdf)

3a.3 - Mitigation Monitoring and Reporting Program (Pg 11-23) (pdf)

3a.4 * Resolution Adopting the 2023-2031 Housing Element Update and other conforming General Plan Amendments (pg 24-31)

3a.5 - Response to Portola Valley 6th Cycle Draft Housing Element (Pg 32-43) (pdf)

3a.6 - Housing and Community Development Comments (Pg 44-52) (pdf)

3a.7 - The 2022 Housing Element Statutory Provisions Checklist (Pg 53-86) (pdf)

3a.8 - Housing Element Errata Changes to Draft 3 (Pg 87-93) (pdf)

3a.9 - Resolution to Recommend the Town Council Adopts IS-MND and MMRP (Pg 94-106) (pdf)

3a.10 - Response to Portola Valley 6th Cycle Draft Housing Element (Pg 107-118) (pdf)

3a.11 - Housing and Community Development Comments (Pg 119-127) (pdf)

3a.12 - Post-Adoption Implementation Plan for 6th Cycle Housing Element (Pg 128-143) (pdf)

3a.13 - Key Approaches for Fire Safety by Fire Marshal (Pg 144-156) (pdf)

3a.14 - Table of Documents Related to Housing Element Update (Pg 157-170) (pdf)

4 ACTION ITEMS

4a Approval of Employment Agreement with Howard Young for Interim Town Manager and Authorization of Budget Amendment for Additional Consulting Services (Pg 171-182) (pdf)

4a.1 - Staff Report - Interim Town Manager Contract (Pg 171-172) (pdf)

4a.2 - Employment Agreement Interim Town Manager (Pg 173-182) (pdf)

5 COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS

5.1 - ASCC - Sarah Wernikoff 3-13-23 (Pg 183) (pdf)

5.2 - Parks and Rec - Sarah Wernikoff 3-21-23 (Pg 184) (pdf)

5.3 - PVSD Monthly Meeting - Sarah Wernikoff 3-14-23 (Pg 185) (pdf)

6 ADJOURNMENT - The next Regular Town Council meeting will be held on April 12 2023 at 7pm

2023-03-22 Town Council Meeting (pdf)

1 CALL TO ORDER

2 REPORT OUT OF CLOSED SESSION

3 ORAL COMMUNICATIONS

4 PRESENTATIONS-ANNOUNCEMENTS

4a Receive Annual Report Regarding the Portola Valley Farmers Market

5 CONSENT AGENDA

5a Approval of Warrant List (Pg 3-9) (pdf)

5b Appointment of Members to the Following Committees (Pg 10-15) (pdf)

5b.1 - Leslie Field (Sustainability) (Pg 10-11) (pdf)

5b.2 - Beverly Lipman (Open Space) (Pg 12-13) (pdf)

5b.3 - Caroline Vertongen (Bicycle Pedestrian Traffic Safety) (Pg 14-15) (pdf)

5c Approve the Re-Write and Update of the Open Space Charter Amendment (Pg 16-23) (pdf)

5d Authorize the Mayor to Sign a Letter of Support Backfilling the Property Tax In-Lieu of Vehicle License Fee Shortfall to be Included in the Governor May Revised Budget (Pg 24-28) (pdf)

6a Public Hearing - Resolution Adopting the Initial Study - Mitigated Negative Declaration (IS-MND) and Mitigation Monitoring and Reporting Program (MMRP) for the proposed Portola Valley Housing and Safety Elements Update and Conforming General Plan and Zoning Amendments (Pg 29-69) (pdf)

6a.1 - Staff Report Recommending Town Council Adopts Initial Study (Pg 29-37) (pdf)

6a.2 - Resolution of Town Council of Town of Portola Valley to Adopt Initial Study (Pg 38-41) (pdf)

6a.3 - Recommendation of Planning Commission for Town Council to Adopt Resolution (Pg 42-47) (pdf)

6a.4 - Key Approaches for Fire Safety (Pg 48) (pdf)

6a.5 - Analysis of Targ-Brothers Project Design Features (Pg 49-52) (pdf)

6a.6 - Key Approaches for Fire Safety by Fire Marshal (Pg 53-55) (pdf)

6a.7 - Table of Documents Related to Housing Element Update (Pg 56-69) (pdf)

6 PUBLIC HEARING

6a Hold a Public Hearing and Adopt of a Resolution Adopting the Initial Study-Mitigated negative Declaration (IS-MND) and Mitigation Monitoring and Reporting Program (MMRP) for the proposed Portola Valley Housing and Safety Elements Update and Conforming General Plan and Zoning Amendments

7 COLLEAGUES MEMO

8 COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS (Pg 70-73) (pdf)

9 TOWN MANAGER REPORT

10 ADJOURNMENT - The next Regular Town Council meeting will be held on April 12 2023 at 7pm

11 CLOSED SESSION

11a PUBLIC EMPLOYEE –Pursuant to Government Code Section 54957 Title - Appointment of Interim Town Manager

2023-03-22 Town Council Meeting Special Closed (pdf)

1 CALL TO ORDER

2 ORAL COMMUNICATIONS

3 CLOSED SESSION

3a PUBLIC EMPLOYEE Pursuant to Government Code Section 54957 Appointment of Interim Town Manager

4 ADJOURNMENT - The next Regular Town Council meeting will be held on March 22 2023 at 7pm

2023-03-15 Town Council Meeting Special (pdf)

1 CALL TO ORDER

2 ORAL COMMUNICATIONS

3 STUDY SESSION

3a Study Session on Housing Element Draft3 - Conforming General Plan Amendments - Associated Initial Study - Mitigated Negative Declaration and Recommendations from the Planning Commission (Pg 2-71) (pdf)

3a.1 - Staff Report Recommending Town Council Accepts Assistance for Housing Element hearings (Pg 2-10) (pdf)

3a.2 - Resolution of Planning Commission for Town Council to Adopt Initial Study (Pg 11-16) (pdf)

3a.3 - Key Approaches for Fire Safety (Pg 17) (pdf)

3a.4 - Resolution of Planning Commission for Town Council to Adopt 6th Cycle Housing Element Update (Pg 18-23) (pdf)

3a.5 - Response to 6th Cycle Draft Housing Element (Pg 24-35) (pdf)

3a.6 - Housing and Community Development Comments (Pg 36-44) (pdf)

3a.7 - Portola Valley Colleagues Memo Regarding Draft of Initial Study (Pg 45-50) (pdf)

3a.8 - Analysis of Targ-Brothers Project Design Features (Pg 51-57) (pdf)

3a.9 - Table of Documents Related to Housing Element Update (Pg 58-71) (pdf)

4 ADJOURNMENT - The next Regular Town Council meeting will be held on March 22 2023 at 7pm

2023-03-08 Town Council Meeting (pdf)

1 CALL TO ORDER

2 REPORT OUT OF CLOSED SESSION

3 ORAL COMMUNICATIONS

4 PRESENTATIONS-ANNOUNCEMENTS

4a Receive a Presentation from Assemblyman Marc Berman

4b Receive Annual Report Regarding the Portola Valley Farmers Market

5 STUDY SESSION

5a Hold a Study Session with the Town Lobbyist

6 CONSENT AGENDA

6a Approval of Action Minutes for 2-22-2023 (Pg 3-5) (pdf)

6b Approval of Warrant List (Pg 6-12) (pdf)

6c Approval of Amendment to Two Contracts with Urban Planning Partners for the Housing Element and Safety Element (Pg 13-58) (pdf)

6c.1 - Recommendation for Town Council to amend two contracts to assist with Housing Element Update (Pg 13-15) (pdf)

6c.2 - Agreement for Housing Element Consultant Services (Pg 16-22) (pdf)

6c.3 - Response to Proposal for Housing Element Update Support (Pg 23-30) (pdf)

6c.4 - Amendment No 1 to Agreement between Portola Valley and Urban Planning (Pg 31-35) (pdf)

6c.5 - Agreement for Safety Consultant Services (Pg 36-43) (pdf)

6c.6 - Response to proposal to provide consultant services for completion of Safety Element Update (Pg 44-47) (pdf)

6c.7 - Fehr and Peers Approach and Scope of Work (Pg 48-49) (pdf)

6c.8 - Baseline Environmental Consulting Scope of Work (Pg 50-58) (pdf)

6d Approve Charter Amendment to the Geological Safety Committee to Include a Regular Meeting Schedule (Pg 59-60) (pdf)

6e Approve Charter Amendment to the Wildfire Prevention Committee to Remove a Liaison from the Emergency Preparedness Committee and to Lower the Membership to Five Members from Seven (Pg 61-63) (pdf)

6f Approve the Re-Write and Update of the Open Space Charter Amendment (Pg 64-66) (pdf)

7 REGULAR AGENDA

7a Accept Colleagues Memo from Vice Mayor Sarah Wernikoff Entitled _Founders Award for Lifetime Contributions to the Town of Portola Valley_ (Pg 67-72) (pdf)

7b Adoption of FY 2023-24 Council Priorities (Pg 73-78) (pdf)

8 COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS

9 TOWN MANAGER REPORT

10 ADJOURNMENT - The next Regular Town Council meeting will be held on March 22 2023 at 7pm

2023-03-08 Town Council Meeting Special Closed (pdf)

1 CALL TO ORDER

2 ORAL COMMUNICATIONS

3 CLOSED SESSION

3a PUBLIC EMPLOYEE -Pursuant to Government Code Section 54957 Title - Town Manager

4 ADJOURNMENT - The next Regular Town Council meeting will be held on March 8 2023 at 7pm

2023-03-01 Town Council Meeting Special Closed (pdf)

1 CALL TO ORDER

2 ORAL COMMUNICATIONS

3 CLOSED SESSION

3a PUBLIC EMPLOYEE -Pursuant to Government Code Section 54957 Title - Town Manager

4 ADJOURNMENT - The next Regular Town Council meeting will be held on March 8 2023 at 7pm

2023-02-24 Town Council Meeting Special Closed (pdf)

1 CALL TO ORDER

2 ORAL COMMUNICATIONS

3 CLOSED SESSION

3a PUBLIC EMPLOYEE -Pursuant to Government Code Section 54957 Title - Town Manager

4 ADJOURNMENT - The next Regular Town Council meeting will be held on March 8 2023 at 7pm

2023-02-22 Town Council Meeting (pdf)

1 CALL TO ORDER

2 REPORT OUT OF CLOSED SESSION

3 ORAL COMMUNICATIONS

4 STUDY SESSION

4a Hold a Study Session Discussion with Supervisor Ray Mueller

5 CONSENT AGENDA

5a Approval of Action Minutes for the Regular Meeting of February 8 2023 (Pg 3-5) (pdf)

5b Approval of Warrant List (Pg 6-12) (pdf)

5c Adoption of a Resolution Confirming the State of Emergency and Need to Continue Conducting Town Public Meetings Remotely (a) A Resolution of the Town Council of the Town of Portola Valley Confirming Existing State of Emergency and Authorizing Continued Remote Public Meetings Under AB 361 (Pg 13-17) (pdf)

5d Approve Charter Amendment to the Geological Safety Committee to Increase Membership from Five Members to Seven (Pg 18-19) (pdf)

5e Accept Audit of the Town Automated License Plate (ALPR) System (Pg 20-24) (pdf)

6 REGULAR AGENDA

6a Accept Results of the ADU-JADU Survey Dated February 8 2023 (Pg 25-27) (pdf)

6b Receive Update on Evacuation Recommendations from the Emergency Preparedness Committee (Pg 28) (pdf)

6c Review the FY 2022-23 Mid-Year Budget Report (Pg 29) (pdf)

7 COLLEAGUES MEMO

7a Discuss Colleagues Memo from Vice Mayor Sarah Wernikoff Entitled _Founders Award for Lifetime Contributors to the Town of Portola Valley_ (Pg 30-34) (pdf)

8 COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORT (Pg 35-41) (pdf)

9 TOWN MANAGER REPORT

10 ADJOURNMENT - The next Regular Town Council meeting will be held on March 8 2023 at 7pm

2023-02-08 Town Council Meeting (pdf)

1 CALL TO ORDER

2 REPORT OUT OF CLOSED SESSION

3 ORAL COMMUNICATIONS

4 PRESENTATION-ACCOUNCEMENTS

4a Receive Proclamation Recognizing February 2023 as Black History Month (Pg 3) (pdf)

5 CONSENT AGENDA

5a Approval of Action Minutes for January 31 2023 (Pg 4) (pdf)

5b Approval of Warrant List (Pg 5-11) (pdf)

5d Appointment of Members to the Following Committees (Pg 17-25) (pdf)

5d.1 - Ivy Margolis (Cultural Arts) (Pg 17-18) (pdf)

5d.2 - Linda Millard (Nature and Science) (Pg 19-20) (pdf)

5d.3 - Maryann Berkowitz (Parks and Recreation) (Pg 21-22) (pdf)

5d.4 - Randy True (Emergency Preparedness) (Pg 23-24) (pdf)

5d.5 - Robert T. Wrucke (Geologic Safety) (Pg 25) (pdf)

5e Authorize the Town Manager to Amend the Budget for Fiscal Year 2022-23 to Allocate Additional Funds for Legal Services Associated with the Housing Element Update (Pg 26-30) (pdf)

6 REGULAR AGENDA

6a Discuss Colleagues Memo from Councilmembers Hasko and Taylor Entitled _Proposed Process for Implementation of Sunrise Provision of Housing Element_ (Pg 31-33) (pdf)

6b Approval of the Whites Request for Waiver of Planning Fees in the Amount of 186890.37 to Support the Willow Commons Supportive Housing Project (Pg 34-39) (pdf)

7 STUDY SESSION

7a Discuss and Hold the Council Priority Study Session (FY 2022-23 Council Priority Update and FY 2023-24 Council Priorities Development) (Pg 40-63) (pdf)

8 COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS (Pg 64-66) (pdf)

9 TOWN MANAGER REPORT

10 ADJOURNMENT - The next Regular Town Council meeting will be held on February 22 2023 at 7pm

2023-01-31 Town Council Meeting Special (pdf)

1 CALL TO ORDER

2 ORAL COMMUNICATIONS

3 SPECIAL MEETING

3a Conduct Interview Sessions and Appoint Commission Members for the Following - Two Short-Term Vacancies on the Architectural Site Control Commission with One Seat Term Expiring in December 2023 and One Seat Term Expiring in December 2024(Pg 2-9) (pdf)

3a.1 - ASCC Applicant Rundown (Pg 2) (pdf)

3a.2 - Application from Danna Breen (Pg 3) (pdf)

3a.3 - Application from Jennifer Paine McKay (Pg 4) (pdf)

3a.4 - Application from Joslyn Parenti Gray (Pg 5) (pdf)

3a.5 - Interview Follow-up from Rebecca Flynn (Pg 6) (pdf)

3a.6 - Interview Follow-up from Lucy Neely (Pg 7-8) (pdf)

3a.7 - Interview Follow-up from Carter Warr (Pg 9) (pdf)

4 ADJOURNMENT - The next Regular Town Council meeting will be held on February 8 2023 at 7pm

2023-01-31 Town Council Meeting Special Closed (pdf)

1 CALL TO ORER

2 ORAL COMMUNICATIONS

3 CLOSED SESSION

3a CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation Pursuant to Government Code Section 54956-9(d) (e)(5)

4 ADJOURNMENT - The next Regular Town Council meeting will be held on February 8 2023 at 7pm

2023-01-25 Town Council Meeting (pdf)

1 CALL TO ORDER

2 REPORT OUT OF CLOSED SESSION

3 ORAL COMMUNICATIONS

4 CONSENT AGENDA

4a Approval of Action Minutes for the Regular and Special Meetings of January 9 and January 11 2023 (Pg 3-8) (pdf)

4b Approval of Warrant List (Pg 9-11) (pdf)

4c Adoption of a Resolution Confirming the State of Emergency and Need to Continue Conducting Town Public Meetings Remotely (a) A Resolution Confirming Existing State of Emergency and Authorizing Continued Remote Public Meetings Under AB 361 (Pg 12-16) (pdf)

4d Appointment of Members to the Historic Resources Committee and Open Space Acquisition Advisory Committee (Pg 17-20) (pdf)

4d.1 - Terry Hicks (Historic Resources) (Pg 17-18) (pdf)

4d.2 - Betsy Morgenthaler (Open Space Acquisition Advisory) (Pg 19-20) (pdf)

4e Approval of the Wildfire Preparedness Committee Charter Amendment (Pg 21-22) (pdf)

4f Approval of the Open Space Acquisition Advisory Committee Charter Amendment (Pg 23-24) (pdf)

4g Approval of Agreement with LandEcon Group for the Preparation of a Fiscal Impact Analysis and Report for the Stanford Wedge Housing Project and to Approve a Budget for the Analysis in the Amount of 33750 (Pg 25-40) (pdf)

4g.1 - Staff Recommendation for Town Council to authorize Mayoral contract with LandEcon Group (Pg 25-27) (pdf)

4g.2 - Agreement for Fiscal Impact Analysis - Stanford Wedge Residential Housing Development (Pg 28-40) (pdf)

5 REGULAR AGENDA

5a Hold Annual Workshop and Discuss Potential Priorities and Council-Committee Communications (Pg 41-46) (pdf)

5b Receive Report and Provide Direction on the Housing Element Update and Schedule of Associated Zoning Code Amendments and Other Related Documents

5c Acceptance of the FY 2019-20 Audit (Pg 47-146) (pdf)

5c.1 - Staff Recommendation for Town Council to assist on Housing Element Update (Pg 47-50) (pdf)

5c.2 - Basic Financial Statements for Year Ended June 30 2020 (Pg 51-102) (pdf)

5c.3 - Independent Auditor Report (Pg 55-56) (pdf)

5c.4 - Management Discussion and Analysis (Pg 57-66) (pdf)

5c.5 - Statement of Net Position (Pg 67-70) (pdf)

5c.6 - Fund Financial Statements (Pg 71-72) (pdf)

5c.7 - Reconciliation of Funds Balance Sheet to Statement of Net Position (Pg 73) (pdf)

5c.8 - Statement of Revenues (Pg 74-76) (pdf)

5c.9 - Agency Funds (Pg 77-78) (pdf)

5c.10 - Notes to Basic Financial Statements (Pg 79-102) (pdf)

5c.11 - Required Supplemental Information (Pg 103-110) (pdf)

5c.12 - Supplemental Information (Pg 111-126) (pdf)

5c.13 - Non-Major Government Funds (Pg 111-122) (pdf)

5c.14 - Agency Funds (Pg 123-126) (pdf)

5c.15 - Independent Auditor Report on Internal control over Financial Reporting (Pg 127-128) (pdf)

5c.16 - Memorandum of Internal Control (Pg 129-146) (pdf)

6 CONCIL COLLEAGUE MEMOS

6a Discuss Colleagues Memo from Councilmembers Hasko and Taylor Entitled _Proposed Process for Implementation of Sunrise Provision of Housing Element_ (Pg 147-148) (pdf)

6b Discuss Colleagues Memo from Vice Mayor Wernikoff Entitled _FY 2022-23 Council Priority 3e_ (Pg 149) (pdf)

6c Discuss Colleagues Memo from Vice Mayor Wernikoff Entitled _Lifetime Achievement Award_ (Pg 150) (pdf)

6d Discuss Colleagues Memo from Councilmember Hufty Entitled _Code of Ethics for Town Council_ (Pg 151-152) (pdf)

6e Discuss Colleagues Memo from Councilmembers Hasko and Hufty Entitled _General Plan Research and Working Group_ (Pg 153-154) (pdf)

7 CONCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS

8 TOWN MANAGER REPORT

9 ADJOURNMENT - The next Regular Town Council meeting will be held on February 8 2023 at 7pm

10 CLOSED SESSION

10a CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation; Pursuant to Government Code Section 54956-9(d)- (e)(5)

2023-01-11 Town Council Meeting[c] (pdf)

1 CALL TO ORDER

2 REPORT OUT OF CLOSED SESSION

3 ORAL COMMUNICATIONS

4 CONSENT AGENDA

4a Approval of Action Minutes for the Regular Meeting of December 14 2022 (Pg 3-5) (pdf)

4b Approval of Warrant List (Pg 6-15) (pdf)

4c Adoption of a Resolution Confirming the State of Emergency and Need to Continue Conducting Town Public Meetings Remotely (a) A Resolution of the Town Council of the Town of Portola Valley Confirming Existing State of Emergency and Authorizing Continued Remote Public Meetings Under AB 361 (Pg 16-20) (pdf)

4d Authorize Town Manager to Execute Any and All Contract Amendments with Department of Housing and Community Development (Pg 21-30) (pdf)

4e Adoption of Resolution Ratifying the Proclamation of Existence of Local Emergency Issued by Director of Emergency Services and Further Proclaiming the Continued Existence of the Emergency (Pg 31-36) (pdf)

4f Adopt a Resolution in Support of the Mack E Mickelson Arthritis and Rehabilitation Center Therapy Pool Located at the Mills Health Center in San Mateo California (Pg 37-39) (pdf)

4g Authorize Lucy Neely to Serve as Chair of the Finance Committee and the Race and Equity Committee (Pg 40) (pdf)

5 REGULAR AGENDA

5a Appoint Commission Members (41-82)

5a.1 - Portola Valley Commission and Advisory Committee Policies and Procedures Handbook (Pg 41-50) (pdf)

5a.2 - Commission and Advisory Committee Membership (Pg 51-72) (pdf)

5a.3 - Two Short-Term Vacancies on the Architectural Site Control Commission with One Seat Term Expiring in December 2023 and One Seat Term Expiring in December 2024 (Pg 73-75) (pdf)

5a.4 - Application from Lucy Neely (Pg 73) (pdf)

5a.5 - Application from Carter Warr (Pg 74-75) (pdf)

5a.6 - Two Short-Term Vacancies on the Planning Commission with One Seat Term Expiring in December 2023 and One Seat Term Expiring in December 2024 (Pg 37-39) (pdf)

5a.7 - Application from Lynda L Brothers (Pg 76-78) (pdf)

5a.8 - Application from Rebecca Flynn (Pg 79) (pdf)

5a.9 - Application from Ronny Krashinsky (Pg 80-81) (pdf)

5a.10 - Application from Karen Vahtra (Pg 82) (pdf)

5b Approve Council Appointments to Regional and Local Bodies for 2023 (Pg 83-84) (pdf)

6 COUNCIL COLLEAGUE MEMOS

6a Discuss Colleagues Memo from Mayor Aalfs Entitled _Suggested Change to Committee and Outside Meeting Liaison Reports_ (Pg 85) (pdf)

6b Discuss Colleagues Memo from Vice Mayor Wernikoff Entitled _Council Meeting Start Time - Discussion of Earlier Meeting Time_ (Pg 86) (pdf)

6c Discuss Colleagues Memo from Vice Mayor Wernikoff Entitled _Lifetime Achievement Award_ (Pg 87) (pdf)

6d Discuss Colleagues Memo from Councilmember Hufty Entitled _General Plan Resident Working Group_ (Pg 88-89) (pdf)

6e Discuss Colleagues Memo from Mayor Aalfs and Councilmember Taylor Entitled _Proposed Council Commitments to a Post-Adoption Housing Element Process_ (Pg 90-92) (pdf)

6f Discussion Item from Councilmember Hufty – Code of Ethics for Town Council

7 COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS

8 TOWN MANAGER REPORT

9 ADJOURNMENT - The next Regular Town Council meeting will be held on January 25 2023 at 7pm

2023-01-09 Town Council Meeting (pdf)

1 CALL TO ORDER

2 ORAL COMMUNICATIONS

3 SPECIAL MEETING

3a Conduct Interview Sessions for the Following (Pg 2-13) (pdf)

3a.1 - Two Short-Term Vacancies on the Architectural Site Control Commission with One Seat Term Expiring in December 2023 and One Seat Term Expiring in December 2024 (Pg 2-6) (pdf)

3a.2 - Application from Lucy Neely (Pg 4) (pdf)

3a.3 - Application from Carter Warr (Pg 5-6) (pdf)

3a.4 - Two Short-Term Vacancies on the Planning Commission with One Seat Term Expiring in December 2023 and One Seat Term Expiring in December 2024 (Pg 7-13) (pdf)

3a.5 - Application from Lynda L Brothers (Pg 7-9) (pdf)

3a.6 - Application from Rebecca Flynn (Pg 10) (pdf)

3a.7 - Application from Ronny Krashinsky (Pg 11-12) (pdf)

3a.8 - Application from Karen Vahtra (Pg 13) (pdf)

4 ADJOURNMENT - The next Regular Town Council meeting will be held on January 11 2023 at 7pm

2022-12-20 Town Council Meeting Closed Session (pdf)

1 CALL TO ORDER

2 CLOSED SESSION

2a -Closed Session Regarding Anticipated Litigation Pursuant to California Government Code Section 54956-9(d)(2) (e)(5)

3 ADJOURNMENT - To the next regular meeting of January 11 2023 at 7pm

2022-12-14 Town Council Meeting (pdf)

1 CALL TO ORDER

2 REPORT OUT OF CLOSED SESSION

3 ORAL COMMUNICATIONS

4 CONSENT AGENDA

4a Approval of Action Minutes for the Special and Regular Meetings of October 26 November 9 and November 30 2022 (Pg 3-9) (pdf)

4b Approval of Warrant List (Pg 10-20) (pdf)

4d Approve the Re-Appointment of Raymond Williams to Serve a Four-Year Term as the Portola Valley Representative to the San Mateo County Mosquito and Vector Control District (Pg 26) (pdf)

4e Approve the Willow Commons Apartments Request for Waiver of Town Fees for Affordable Supportive Housing Project (Pg 27-30) (pdf)

4f Approve the Portola Valley ADU-JADU Survey (Pg 31-34) (pdf)

4g Adopt a Resolution Declaring the Results of the General Municipal Election for the Town of Portola Valley held on November 8 2022 as Provided by Law (Pg 35-38) (pdf)

5 TOWN COUNCIL REORGANIZATION

5a Swearing-In of Newly Elected Town Councilmembers Judith A. Hasko Craig S. Taylor and Mary Hufty (Pg 39) (pdf)

5b Town Council Selection of Mayor and Vice Mayor (Pg 39) (pdf)

6 REGULAR AGENDA

6a Housing Element Update and Discussion (Pg 40-67) (pdf)

6a.1 - Recommendation for Town Council to assist in Housing Element Update (Pg 40-45) (pdf)

6a.2 - Staff Memo (Pg 46-48) (pdf)

6a.3 - Portola Valley Basemap (Pg 49) (pdf)

6a.4 - Deer Creek Resources Message Regarding Wildfire Hazard (Pg 50-58) (pdf)

6a.5 - Email Exchange between Planning and Building Director and Fire Marshal (Pg 59-60) (pdf)

6a.6 - Memorandum (Pg 61-67) (pdf)

7 COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS

9 TOWN MAGANER REPORT

9 ADJOURNMENT - The next Regular Town Council meeting will be held on January 11 2023 at 7pm

2022-11-09 Town Council Meeting (pdf)

1 CALL TO ORDER

2 REPORT OUT OF CLOSED SESSION

3 ORAL COMMUNICATIONS

4 ACCOUNCEMENTS/PRESENTATIONS

4a Receive Annual Presentation from San Mateo County Libraries

5 CONSENT AGENDA

5a Approval of Action Minutes for the Regular Meeting of October 12 2022 (Pg 3-6) (pdf)

5b Approval of Warrant List (Pg 7-12) (pdf)

5c Adoption of a Resolution Confirming the State of Emergency and Need to Continue Conducting Town Public Meetings Remotely (a) A Resolution Confirming Existing State of Emergency and Authorizing Continued Remote Public Meetings Under AB 361 6 (Pg 13-17) (pdf)

6 STUDY SESSION

6a Receive Update from Town Lobbyist - Year Review and 2023 Discussion (Pg 18) (pdf)

7 REGULAR AGENDA

7a Receive and Discuss the Quarterly Council Priorities Report (Pg 19-42) (pdf)

7b Receive Presentation on Administration Department Overview (Pg 43-45) (pdf)

8 CONCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS

9 TOWN MANAGER REPORT

10 ADJOURNMENT - The next Regular Town Council meeting will be held on December 14 2022 at 7pm